Admin Assistant – A4 International Pte Ltd in Singapore

A4 International Pte Ltd is currently seeking applicants for the position of Admin Assistant in the Singapore area. The available job type for this position is Full-time.

We are specifically looking for individuals who possess strong skills and have a minimum of beginners/seniors in the field. In addition to technical expertise, we highly value honesty, discipline, and a strong sense of responsibility in our employees.

A4 International Pte Ltd operates within the (according to the company) industry. If you are interested in applying for this position and becoming a part of our company, we encourage you to submit your application.

Job Information

Job Description

Administrative Functions

■ Manage and overall supervision of the areas of responsibilities

■ Answering and attending to calls, faxes, emails, bookings etc

■ Solicit and analyse quotations from contractors for repairs, renovations and maintenance works

■ Prepare notices, documents, reports and/or meeting minutes for Council Meetings, Annual Generalmeetings and other types of meetings involved

■ Prepare circulars, notices, reminders and/or letter of awareness for residents or for notice display

■ Maintain proper documentations and inventories such as drawings, floor plans, equipmentmanuals, keys, reports etc. and control the movement of such assets and documents

■ Collection of payment/fees/deposits

■ Managing, tracking, accounting and controlling of petty cash

■ Prepare and submit reports and/or claims timely and accurately

■ Manage all correspondences, reports, service orders, filing, ordering of stationery etc.

■ Manage and liaise with residents on facilities booking of the estate

■ Banking of cheques and cash

■ Any other administrative duties assigned

Relationship Management

■ Develop, manage and maintain strong and healthy relationships with clients, contractors,regulators, employees and organisation

■ Inform and educate residents of the need to comply with house rules and by-laws to ensureharmonious condominium living

■ Develop a thorough knowledge of the estate assigned

Requirements:

■ N Levels or above

■ Minimum 1-year experience as an Administrative Assistant, Accounts Assistant or in other relatedposition

■ Full knowledge of office management systems and procedures

■ Basic bookkeeping and math skills

■ Exemplary planning and time management skills

■ Organised and able to work independently

■ Strong interpersonal, organisational, people management skills

■ Ability to stay calm and on-task in high-stress situations

■ Ability to multitask and prioritize daily workload

■ Discretion with personal and confidential information

■ Fluent in English & Excellent communication skills

Job Type: Full-time

Pay: $1,900.00 – $2,100.00 per month

Experience:

• Microsoft Office: 1 year (Preferred)

Work Location: In person

Expected Start Date: 18/10/2024

Benefit

• Overtime bonus
• Gaining experience
• Comfortable work environment

Application Requirements

• Good physical and mental health
• Minimum age 17 years
• Discipline and adherence to time
• Honest and responsible
• Good character
• Satisfaction in working and learning
• For other requirements, please check through the application form.

Company address